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  1. Support our work
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  3. How to guides

How to guides

Organising your own fundraiser can be daunting, so we've put together three simple 'how to' guides to get you started!

How to: Organise a charity quiz

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Organise a charity quiz for Hollybank 

If an indoor fundraising event is more your style, a quiz night may be the answer! 

But if you've never run a quiz, the idea of putting one on can be daunting. But fear not! You only need two things: fun questions, and organisation! And the good news is that help is available for both of these things.

How to organise a great quiz

Preparation is key, and most of the organisation can be done in advance. Here are our top tips for putting on a great charity quiz.

1. Advertise your quiz and get people to attend

  • Spread the word
    You're raising money, so the more the merrier. Talk to your club or organisation, and if there are different teams or sections, invite each of those to enter! At my old rugby club, the committee, several of the youth groups and every team - from the firsts to the vets - all took part.
     
  • Chat to local pubs and clubs that run quizzes
    There's little point running a quiz that clashes with an event at the village pub. If the pub or club does run quizzes, ask them to promote your quiz on their quiz night and you'll do the same for them.
     
  • Offer a swap with local clubs and organisations
    Offer to send a team to their quiz, if they send one to yours.

2. Set it up properly

You're not playing for the town hall clock, so don't make the questions too hard. 

  • Make sure people enjoy it, and they'll want to come back!
    The first quiz is the hardest, but it'll get easier after that. Make sure people enjoy it by investing extra time in your preparation. 
     
  • Don't make it too hard
    You're not playing for the town hall clock, so don't make the questions too hard. Work out the right degree of difficulty, and remember, you can always make a question easier by making them more specific, like changing "who" to "which footballer", or even "which Chelsea player". 
     
  • Theme your questions around suitable subjects
    If you’re organising the quiz at a running club, you might want a round on sport. As you’re raising funds for the Hollybank Trust, perhaps a round on our history?
     
  • Throw in a fun round!
    In the past, we've had rounds that included building a tower out of items from the stationery cupboard or trying to guess the sweet. You can even theme it: at one cheese and wine-themed quiz we had to try to identify 10 kinds of cheese we ate. 
     
  • Consider offering refreshments 
    You could provide a bottle of wine (or two...) per table, or organise a bar.
     
  • Be strict about cheating
    Nothing causes more quiz night annoyance than people cheating using their mobile phones, so perhaps you might state there's a zero tolerance on mobile phones!
     
  • Finish on time
    Don't let the night run long. People may need to get home for the babysitter or catch transport. 

3. Revise your work, and boost your confidence on the night!

  • Read the questions and answers through and make sure you understand them
    If something doesn't make sense, check it beforehand. Nothing spoils a quiz like an invalid question.
     
  • Make sure you know how to pronounce all the names properly
    You want to appear as knowledgeable as possible.
     
  • Bring extra pens and pencils
    Just in case some run out on the night.
     
  • Check the venue before hand
    Is there a sound system that you can use? Shouting gets to be hard work, especially at a lively quiz. How are you going to organise the tables? 

4. Have a routine, and go slow

Take your time! Read each question slowly and clearly, wait, breathe, and read it again. Wait, breathe and then ask the following question. At the end of the round ask if anyone needs a question to be repeated. Then give them 30 seconds to finish and swap with another table.

Read out the answers, then swap back so the marking can be checked. When everyone's happy, your assistant (yes, get an assistant!) should collect the completed answer sheets while giving out blanks for the next round. Ask your assistant to add up the scores while you read out the next round. 

Don't forget to take a break half-way through, and remember – the quizmaster is always right!

Published: 30th June, 2020

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How to: Organise a Facebook birthday fundraiser

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Organise a birthday fundraiser on Facebook for Hollybank 

Since 2017, Facebook has allowed users to fundraise for a charity of their choice on or around the time of their birthday. Here's how you can raise money for Hollybank Trust, on your special day!

Two weeks before your birthday, listed on your Facebook account Facebook will send you a notification asking if you'd like to set up a birthday fundraiser and you will have two weeks to collect funds!

To set this up, go to the 'Fundraisers' section on your Facebook, you can find a link to this in the Help Centre, you will then be presented with a box where you can enter all the basic details. 

  • Select Hollybank Trust as the charity you would like to raise money for. 
  • Enter the amount you would like to raise. 
  • Choose the date you would like your fundraiser to end, perhaps a week after your birthday, to give your Facebook friends time to donate! 
  • Facebook will then allow you to give a title to your fundraiser.
  • Then you should put a brief paragraph together detailing why you're raising money for the Hollybank Trust, be sure to share your story about your connection to us, and why we're important to you! 
  • You can then add a cover photo for your fundraiser.

Now all that's left to do is share your birthday fundraiser for Hollybank Trust and watch the donations roll in!

We will receive donations straight from Facebook, and they also match the funding and donate the same amount! People have raised hundreds and even thousands of pounds for causes close to their hearts by using this unique social media tool!

Published: 30th June, 2020

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How to: Organise a supermarket bag pack

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Follow the simple steps below and you’ll be off raising cash before you know it!

Our step-by-step plan to bag packing success!

  1. Supermarkets can get booked up in advance, so contact a few - ask whether they allow bag packing and if they have dates available. Do this as early in advance as possible, as busy weekends are likely to book up quickly!
     
  2. Check the available dates with your friends/family, and confirm your preferred date with the store manager to put it in their diary
     
  3. Now, you need to form your packing team!
     
  4. Let us know! If the store needs proof that you’re collecting for us, we can provide you with an authorisation letter

Top tips for the day

  • Arrive in plenty of time for the start of your session
     
  • Bring your confirmation letter from the store and authorisation letter from us!
     
  • Ask the manager if you can display the banners we sent you, to let shoppers know who you’re fundraising for
     
  • Spread out and cover as many tills as possible
     
  • Make sure your team take regular breaks, but ensure any money collected is never left unattended
     
  • Be nice and polite to everyone at your till – even if they decline your kind offer to pack their shopping
     
  • Chat to shoppers about why you’re supporting us
     
  • Thank the store staff as you leave
     
  • For safety reasons, avoid public transport where possible when carrying large volumes of cash. If you need to catch a bus or train home, make sure you travel in pairs
     
  • Once you’re home, get counting! Have at least two people present when counting the money you’ve raised

Published: 30th June, 2020

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  • What we do

    What we do

    Hollybank Trust provides opportunities for people with profound disabilities to live and learn, in our Outstanding school and ten residential homes

  • Our Mirfield site

    Our Mirfield site

  • Rowan Court

    Rowan Court

    Rowan Court is a 15-bed home in Holmfirth. Set over three floors, the views over the Holme Valley are outstanding.

  • The Bradbury Centre

    Our purpose built hydrotherapy pool is located on our main site in Mirfield. It is currently closed for refurbishment.

  • Willow Court

    Willow Court

    Willow Court is a 19-bed nursing home, located on the main site in Mirfield.

  • Residential care for children

    Residential care for children

    Orchard Court in Mirfield provides full time residential care for children. It was rated as Good by Ofsted in February 2020

  • School (5-18 yrs)

    Hollybank school caters for children between the ages of five and eighteen

  • Oak House

    Oak House

    Oak House is a six-bed residential home in Barnsley.

  • Holly Court

    Holly Court

    Holly Court is a fifteen-bed home with its own gardens, located on the main site in Mirfield.

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